FAQs

01666 823499

Frequently asked questions

WHAT DO THE VENUE HIRE FEES INCLUDE?

• 20 round tables, 200 dining chairs, civil ceremony chairs, up to 6 trestle tables
  (Extra trestle tables are available to hire).
• 1 cake table (91cm/3ft round).
• 6 wooden high chairs.
• 1 Rustic Easel and Black board for seating plan.
• Electricity supply.
• Heating and/or cooling system throughout Barn area.
  
• Emergency 100 KVA backup generator.
• Serviced lavatories.
• Illuminated Car parking facilities.
• Sunken Gardens & Lawns for Drink reception and Photography during day.
• Courtyard Furniture Exterior illuminations for the Evening.

WHAT IS THE BOOKING PROCEDURE?
50% deposit is required to secure your chosen date with a signed & completed booking form. If your date is more than one year away you can pay an initial 25% deposit, followed by a further 25% one calendar year prior to the event.
Deposit payment is accepted in the form of a cheque or electronic bank payment.
NO CASH is accepted and the deposit must also include the VAT.
The balance is payable 8 weeks prior to the wedding along with extras such as Civil Ceremony and accommodation.

WHO WILL BE THERE FROM WINKWORTH ON THE DAY AND WHAT WILL THEY DO?
A member of the venue team will be present on the day of your wedding/event to:

• Open venue.
• Meet caterers, florist, musicians and any other suppliers.
• Help co-ordinate the arrival of registrars, logistics & Winkworth's legal requirements of any ceremony.
• Liaise with caterers, provide access to sound system, microphone and open/close bar.
• Oversee departure of all guests from site with nominated persons acting for couple.
• Lock and secure venue.

ARE TABLES AVAILABLE FOR OUR EVENT AND WHAT SIZE?
Included within the venue hire are 20 round tables that can seat groups of 6, 8, or 10 (11 if required but not 12 per table). Also included are 6 trestle tables and 1 cake table. Additional trestle tables are available at a hire fee.Tables available at Winkworth Farm:

• 20x tables that seat 10 (11)
• 6x tables that seat 8
• 4x tables that seat 6
• 1x 3ft round wedding cake table

VENUE CAPACITY?

• Indoor dining capacity: 200
• Evening reception capacity: 300
• Conference seating capacity for 180
• Please see our seating plans on the website for layout ideas

CAN WE GET MARRIED AT WINKWORTH FARM?
Yes, we are a licensed venue for Civil Marriages, Civil Partnerships and we welcome Humanist Ceremonies, Naming Ceremonies and Renewal of Vows. We have three licensed areas for civil ceremonies: two inside the barn and one outside in the Rose Garden. The Courtyard Barn is provided for the preparation of the Bride and attendants from 11am on the day, until the ceremony takes place.

CAN WE GET MARRIED AT A LOCAL CHURCH?
Several weddings have taken place for couples from outside our parish at Malmesbury Abbey www.malmesburyabbey.info please contact the Parish Office for further information 01666 826666

CAN WE BUY DISCOUNTED WINE FROM WINKWORTH BAR FOR THE WEDDING BREAKFAST?
Yes, with advanced ordering our prices include glasses, service & recycling of bottles and cardboard boxes. Please contact us for current prices.

DOES THE BAR HAVE CREDIT/DEBIT CARD FACILTIES?
Yes, most major credit & debit cards are accepted.

CAN WE SUPPLY OUR OWN ALCOHOL OR PROVIDE A CASH BAR FOR EVENING GUESTS?

• Yes you can supply your own wines and champagne for arrival drinks, wedding breakfast and toast.
• Own bar - No, we do not allow you to provide your own bar at any time; the licensed bar within the barn must be used under the conditions of hire.
• A charge is made for your own wine to be served by Winkworth Bar £3.75 per head (not per bottle) plus VAT to cover the cost of glasses, staffing & recycling of bottles and boxes.
• The caterers make similar service charges should you not require to use the bar facility during your event. These vary depending on the chosen caterer, please enquire directly with them.

CAN WE HAVE THE BAR OPEN AND OUR OWN WINE?

• Yes, the bar can be open without an additional hourly charge if the bar is being paid the service charge £3.75 +vat per head to serve your wine. Alternatively if your Caterer is serving your own wine for you, and you still want the bar open throughout the day there would then be an additional hourly charge of £45. The Bar standard opening time is from 6.00pm (or after speeches) for no additional charge. Please note: The service charge is payable to either Winkworth Farm or the catering company NOT both parties.

CAN WE BRING OUR OWN CATERER?
No, you may only use one of our approved caterers, details of which can be found on our website. You can contact any of these caterers direct for quotes.

DO YOU SUPPLY TABLECLOTHS, CHINA AND CUTLERY?
The caterers supply your table linens, china and cutlery, also glassware if appropriate.

CAN I HAVE CHAIR COVERS?
We ask as a green venue that you do not choose chair covers.

CAN I HAVE A CHEESE WEDDING CAKE?
Yes no problem, but please arrange for delivery via your caterer, and do not organise delivery to the venue days prior to the wedding!

CAN WE HAVE A CHOCOLATE FOUNTAIN OR MR WHIPPY ICE CREAM VAN?
Yes Chocolate Fountains & Whippy Vans are allowed, but must be operated by professionals, who will be present with the equipment throughout. We require details of their Health & Hygiene certificates, valid PAT testing of equipment, and their Public Liability Insurance.

CAN WE HAVE A DIY PICK & MIX SWEET STALL WITH JARS ON A TABLE FOR GUESTS TO HELP THEMSELVES?
We request you use polycarbonate no glass jars / or breakable containers due to risk assessment. You must also notify your caterer to maintain the sweet stall during service. Winkworth Hire offers a fully maintained sweet stall with insurance, if required see website for details.

ARE WE ABLE TO USE A FRIEND/S AS THE DJ/BAND?
All Bands and DJs must have Public Liability Insurance and the equipment used must be Portable Appliance Tested (PAT). We will request a copy of this for every event. All Bands/DJs/Performers must also adhere to our Terms and Conditions regarding noise levels, finish & departure times.

DO YOU HAVE A CHANGING ROOM FOR THE DJ/BAND?
Sorry but we do not have any additional changing room for DJ/bands or performers. Please make sure you request they take this into account when booking them.

DO YOU SUPPLY CATERING AND DRINKS FOR THE DJ/BAND PERFORMERS?
You need to discuss catering of any kind with your caterers in advance. We do not supply free drinks or food for the Band or performers. Please make sure you address this when booking the band/DJ/ performers.

CAN WE HAVE STAGING ERECTED FOR OUR DJ/BAND?
Unfortunately staging is not permitted within the barn for any performers, due to health and safety.

CAN WE USE OUR OWN FLORIST OR PHOTOGRAPHER?
Yes.

DO YOU SUPPLY CATERING AND DRINKS FOR THE PHOTOGRAPHER?
You need to discuss catering of any kind with your caterers in advance. We do not supply free drinks or food for photographers. Please make sure you address this when booking your photographer.

IS THERE ACCOMMODATION ON SITE?
Yes there is onsite Farmhouse B&B, plus The Courtyard Barn. All accommodation can only be booked and allocated by the Bride & Groom ~ this is at an additional cost, and paid for on your final invoice. Unfortunately we cannot accept any guests less than 18 years of age.

IS THERE CAR PARKING AVAILABLE ONSITE?
Yes, free car parking is available for 80 cars with an over flow car park at rear. We also have disabled car parking and coach parking facilities. Vehicles left at owners own risk. Collection time is between 7.30am - 11am the following morning.

CAN I BRING MY DOG?
Yes, well-behaved dogs & owners are most welcome. We just ask owners of dogs attending to kindly clean up behind them, as not all guests appreciate pets at weddings when they are attending in their best shoes!

IS THERE A WAITING AREA FOR GUESTS AFTER THE EVENT?
No, there is no waiting area for guests. You must ensure transport is available for guests to leave promptly following the event, as this forms part of our Terms and Conditions. Coach/taxi transport is advisable for departing guests when possible. Coaches/Taxis should be on site from 23:45 departing at 00:15. If the site cannot be secured at 00.30 unfortunately we will have to make an additional venue hire charge.

CAN MY CATERERS AND FLORISTS ARRIVE EARLIER THAN THE STANDARD TIME?
Access is usually available to the caterers and approved florists ONLY at 9am, there is a separate entrance. Their arrival must be pre-arranged with Winkworth Farm, and a list with the running order of additional suppliers and the day's events should also be provided. All other suppliers and any family or friends making deliveries should arrive from 11am allowing the cleaners to have completed their work.

CAN MY EVENT GO ON LATER THAN 11PM?
Yes, on a standard hire the bar closes 11.30pm, music stops at Midnight, all guests, gifts and barn décor to be gone by 12.30am. An extra hour can be requested at time of booking for an additional fee.

ARE PINATAS ALLOWED?
No, sorry the use of Piñatas is not allowed inside or outside of the venue.

IS CONFETTI ALLOWED?
No, sorry the use of confetti is not permitted within or outside the venue. This also includes rice, petals, bubbles, glitter and the use of biodegradable confetti.

AS A GREEN VENUE WHAT ITEMS ARE NOT ALLOWED?
We do not permit table confetti, rice, glitter, disposable cameras (hire of digital cameras allowed from www.edclayton.co.uk), metallic helium balloons (only latex), table party bombs, plastic bottles of bubbles, fireworks, sky lanterns or sparklers.

ARE THERE ANY RESTRICTIONS ON DECORATIONS?
We ask people to be respectful of our venue, and particularly the oak beams, and Cotswold Stone walls. No nails, sellotape, glue, staple guns are to be used anywhere at Winkworth Farm. No signage or Balloons are to be placed on the approaching roads by order of the highways department.

CAN WE HAVE CANDLES, IF SO WHAT ARE THE RESTRICTIONS?
Yes you may have candles on the tables, or in the four main window recesses. We do ask that all candles are provided in heatproof containers to protect all surfaces. No candles are allowed for Civil Ceremonies by request of the registrar.

CAN WE SMOKE INSIDE THE VENUE?
No, however there are areas outside to smoke & pots provided for disposal of stubs.

CAN WE HAVE OUTDOOR FURNITURE OR GAMES ON THE FARMHOUSE LAWN?
Some outdoor furniture is provided - further furniture and outdoor games can be hired if required.

CAN WE HAVE AN OUTDOOR EVENT/BARBECUE AT WINKWORTH FARM?
The Folly on the Courtyard can accommodate Hog Roast/ BBQ outside.

CAN WE HAVE A MARQUEE?
Yes, a small marquee is permitted on the lawns for Champagne or Pimms reception, larger marquees upon request.

IS LIVE MUSIC ALLOWED OUTSIDE
Yes, non-amplified music is fine, for ceremonies or drinks receptions.

CAN THE GUESTS GET ACCESS TO THE GARDENS BEFORE THE CEREMONY?
Yes, at the couple's request in advance.

CAN WE HAVE FIREWORKS OR SKY LANTERNS?
No, due to the fallout of debris from fireworks and out of consideration to the environment, neighbours and wildlife fireworks are not permitted. No Sky lanterns, even the biodegradable with bamboo fittings are not permitted.

DO YOU HAVE AN EXTRA ROOM FOR CHILDREN, NURSING MOTHERS OR THE ELDERLY TO USE AS A QUIET SPACE?
Yes, the Woodbridge Room (inside the barn), is available throughout the hire or following any civil ceremony, as it needs to used by the registrar.

CAN WE ARRANGE TO LEAVE ITEMS IN THE VENUE OVERNIGHT?
Everything must be removed and collected immediately after the event. You can book in advance our contract cleaners to pack up your decorations and displays for collection by 10am* the following morning. The cost is £60. Payment is made directly to the cleaners.
*If you have hired items from the florists, we can keep these for collection at a pre arranged time. Once they have been packed safely away Please ask for further details.

CAN OUR PHOTOGRAPHERS VIEW THE VENUE IN ADVANCE OF OUR WEDDING?
Yes, photographers are welcome to view during any open day, alternatively Monday - Friday within office hours by appointment only.

CHECK LIST OF REQUIREMENTS FROM THE BRIDE AND GROOM (FROM T&CS)

• Final payment is due 2 months prior to the wedding to include any ceremony charge, accommodation booked, and £500 deposit for damage waiver.
• On site room allocation with guest names to be provided.
• All B&B guests to be informed in advance that access to the bedrooms is available from 6pm on the day of the event.
• Copy of PAT and public liability insurance details - from band or disco.
• Permission for Animals to attend in writing.
• If there are 10 or more children under 11 years of age at the time of the event – professional childcare supervision must be in place with adequate insurance.
• Agents/Suppliers list - 4 weeks before event.
• Conduct - names of two people appointed to remain at end of event to ensure all guests leave the venue. 7 days before the wedding.