WHAT DO THE VENUE HIRE FEES INCLUDE?
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- 20 round tables, 200 dining chairs, civil ceremony chairs, up to 6 trestle tables
(Extra trestle tables are available to hire).
- 1 cake table (91cm/3ft round).
- 6 wooden high chairs.
- 1 Rustic Easel and Black board for seating plan.
- Electricity supply.
- Heating and/or cooling system throughout Barn area.
- Emergency 100 KVA backup generator.
- Serviced lavatories.
- Illuminated Car parking facilities.
- Sunken Gardens & Lawns for Drink reception and Photography during day.
- Courtyard Furniture Exterior illuminations for the Evening.
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WHAT IS THE BOOKING PROCEDURE?
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50% deposit is required to secure your chosen date with a signed & completed booking form. If your date is more than one year away you can pay an initial 25% deposit, followed by a further 25% one calendar year prior to the event. Deposit payment is accepted in the form of a cheque or electronic bank payment. NO CASH is accepted and the deposit must also include the VAT. The balance is payable 8 weeks prior to the wedding along with extras such as Civil Ceremony and accommodation.
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ARE TABLES AVAILABLE FOR OUR EVENT AND WHAT SIZE?
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Included within the venue hire are 20 round tables that can seat groups of 6, 8, or 10 (11 if required but not 12 per table). Also included are 6 trestle tables and 1 cake table. Additional trestle tables are available at a hire fee.Tables available at Winkworth Farm:
- 20x tables that seat 10 (11)
- 6x tables that seat 8
- 4x tables that seat 6
- 1x 3ft round wedding cake table
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VENUE CAPACITY?
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- Indoor dining capacity: 200
- Evening reception capacity: 300
- Conference seating capacity for 180
- Please see our seating plans on the website for layout ideas
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CAN WE GET MARRIED AT WINKWORTH FARM?
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Yes, we are a licensed venue for Civil Marriages, Civil Partnerships and we welcome Humanist Ceremonies, Naming Ceremonies and Renewal of Vows. We have three licensed areas for civil ceremonies: two inside the barn and one outside in the Rose Garden. A room is provided for the preparation of the Bride and attendants
from 11am on the day, until the ceremony takes place.
The earliest we can host a ceremony at Winkworth Farm is 1pm. Winkworth Farm charge £180 including VAT to host any type of ceremony. This fee is in addition to any fees you may pay the registrar, celebrant or other party.
We have a list of Harpists, Acoustic Guitarists or String Quartets who play regularly at ceremonies available from our office on request.
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CAN WE GET MARRIED AT A LOCAL CHURCH?
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CAN WE BUY DISCOUNTED WINE FROM WINKWORTH BAR FOR THE WEDDING BREAKFAST?
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Yes, with advanced ordering our prices include glasses, service & recycling of bottles and cardboard boxes. Please contact us for current prices.
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DOES THE BAR HAVE CREDIT/DEBIT CARD FACILTIES?
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CAN WE SUPPLY OUR OWN ALCOHOL OR PROVIDE A CASH BAR FOR EVENING GUESTS?
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- Yes, you may supply your own wines and champagne for the wedding breakfast and toast. There is a £4.25 (incl. VAT) service charge per guest. If you wish to provide drinks for the reception ie: Pimms, sparkling wine or bottled beers, there is an additional £1.20 (incl. VAT) service charge per guest.
- Your own bar? No, we do not allow you to provide your own bar at any time. The licensed bar within the barn must be used under the conditions of hire.
- The service charges are made for your own wine and champagne to be served by Winkworth Bar.
- There is an additional cost for supplying your own reception drinks.
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CAN WE HAVE THE BAR OPEN AND OUR OWN WINE?
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- Yes, the bar can be open, either throughout the whole day or on the arrival of any evening guests following the wedding breakfast.
- The bar can also be opened at your request prior to a civil ceremony for guests, however under the ceremony licence no drinks may be taken into the ceremony space either indoors or outside.
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CAN YOU SUPPLY REAL ALE KEG BEER?
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- Yes, we are happy to supply ‘real ales’ at your request, 36 pints is the smallest size available and it does need to be pre ordered in advance please contact us for further details and prices.
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CAN WE BRING OUR OWN CATERER?
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Yes, We have three local caterers who have been trained to use our commercial kitchens and associated power supplies,having worked successfully at the venue for two years. We do allow your own caterers, however this would incur an additional fee of £1,200 including vat for use of the commercial kitchens.
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DO YOU SUPPLY TABLECLOTHS, CHINA AND CUTLERY?
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The caterers supply your table linens, china and cutlery, also glassware if appropriate.
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CAN I HAVE CHAIR COVERS?
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We ask as a green venue that you
do not choose chair covers. However if your heart is set on using them, then they must be supplied by
www.chordiem.com Tel: 01793 887632 as they will place the covers and and sashes on at 11am on the wedding day and remove at Midnight, so the chairs can then be stacked away at the end of the evening.
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CAN I HAVE A CHEESE WEDDING CAKE?
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Yes no problem, but please arrange for delivery via your caterer, and do not organise delivery to the venue days prior to the wedding!
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CAN WE HAVE A CHOCOLATE FOUNTAIN OR MR WHIPPY ICE CREAM VAN?
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Yes Chocolate Fountains & Whippy Vans are allowed, but must be operated by professionals, who will be present with the equipment throughout. We require details of their Health & Hygiene certificates, valid PAT testing of equipment, and their Public Liability Insurance.
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CAN WE HAVE A DIY PICK & MIX SWEET STALL WITH JARS ON A TABLE FOR GUESTS TO HELP THEMSELVES?
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We request you use polycarbonate no glass jars / or breakable containers due to risk assessment. You must also notify your caterer to maintain the sweet stall during service. Winkworth Hire offers a fully maintained sweet stall with insurance, if required see website for details.
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BOOKING A DISCO OR BAND
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Our local DJ Kenny Welch
www.mobile-party-dj.co.uk Tel: 01249 812 113 Mobile: 07970 550 449
For Discos, Wedding & Party music Bands our approved supplier is Dave Jordan 0800 0329 844
www.gigzmanagement.com
If you wish to supply a Band or DJ of your own they MUST HAVE valid full Public Liability Insurance and all performance equipment must have valid Portable Appliance Testing certificates at the time they are due to perform. This must be supplied two weeks prior to the event in either e-copy or hardcopy by post.
The band should not exceed Four musicians as the width of the barn is 4.5 metres wide.
Bands & Discos can only perform in The Long Barn. (shown as area 5 on the website 3D Floor plan). 2 x 13mp sockets are provided no other sockets or extension leads may be used.
Please also note the following restrictions that all bands must adhere to:
- No staging is allowed, No smoke / vapour / bubble machines.
- No changing facilities,food or drink are provided by the venue.
- The inset window blinds in the Long Barn must not be used as they are strictly for use during wedding ceremonies.
- Our sound limiter is set at 87.5 decibels.
- Music Stops at Midnight.
- The Band or Disco must be packed up and off site by 12.30am on a standard venue hire.
A list of Bands who regularly play at Winkworth Farm, and have been recommended by previous couples is available do please contact our office for details.
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ARE WE ABLE TO USE A FRIEND/S AS THE DJ/BAND?
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No. We do not allow DIY Discos and or Bands
You may use your own ipod playlist for ceremony music and background music during the wedding breakfast only. Connections are provided within the barn, for your music to play through the main speakers.
Our Local DJ Kenny Welch
www.mobile-party-dj.co.uk Tel: 01249 812113 Mobile: 07970 550 449
For Discos, Wedding & Party music Bands our approved supplier is Dave Jordan 08000 329 844
www.gigzmanagement.com
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DO YOU HAVE A CHANGING ROOM FOR THE DJ/BAND?
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Sorry but we do not have any additional changing room for DJ/bands or performers. Please make sure you request they take this into account when booking them.
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DO YOU SUPPLY CATERING AND DRINKS FOR THE DJ/BAND PERFORMERS?
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You need to discuss catering of any kind with your caterers in advance. We do not supply free drinks or food for the Band or performers. Please make sure you address this when booking the band/DJ/ performers.
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CAN WE HAVE STAGING ERECTED FOR OUR DJ/BAND OR ENTERTAINER?
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Unfortunately staging is not permitted within the barn for any performers, due to health and safety.
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CAN WE USE OUR OWN FLORIST OR PHOTOGRAPHER?
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DO YOU SUPPLY CATERING AND DRINKS FOR THE PHOTOGRAPHER?
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You need to discuss catering of any kind with your caterers in advance. We do not supply free drinks or food for photographers. Please make sure you address this when booking your photographer.
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IS THERE ACCOMMODATION ON SITE?
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Yes there is onsite Farmhouse B&B, plus The Courtyard Barn. All accommodation can only be booked and allocated by the Bride & Groom ~
this is at an additional cost, and paid for on your final invoice. Unfortunately we cannot accept any guests less than 18 years of age, this also includes babies. Access to the Courtyard Barn is available from 11am. All Farmhouse B&B Rooms access is avaialable from 6pm on the day.
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HOW DO I BOOK A TIPI?
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The Weavers Brook Tipi site is a 4 minute walk from Winkworth Barn across he field.
Access by car to the campsite is NOT via Winkworth Farm’s drive. The Tipi site is clearly signposted a few hundred yards on the right after passing Lea primary School on your left and 30mph signs heading out of the village towards Garsdon. Please visit
www.manorevents.co.uk for further details or Contact Liz Gilder Tel: 07970 998 401
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CAN I BRING MY DOG?
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Yes, well-behaved dogs & owners are most welcome. We just ask owners of dogs attending to kindly clean up behind them, as not all guests appreciate pets at weddings when they are attending in their best shoes!
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IS THERE A WAITING AREA FOR GUESTS AFTER THE EVENT?
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No, there is no waiting area for guests. You must ensure transport is available for guests to leave promptly following the event, as this forms part of our Terms and Conditions. Coach/taxi transport is advisable for departing guests when possible. Coaches/Taxis should be on site from 23:45 departing at 00:15. If the site cannot be secured at 00.30 unfortunately we will have to make an additional venue hire charge.
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CAN MY CATERERS AND FLORISTS ARRIVE EARLIER THAN THE STANDARD TIME?
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Access is usually available to the caterers and approved florists ONLY at 9am, there is a separate entrance. Their arrival must be pre-arranged with Winkworth Farm, and a list with the running order of additional suppliers and the day's events should also be provided. All other suppliers and any family or friends making deliveries should arrive from 11am allowing the cleaners to have completed their work.
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CAN MY EVENT GO ON LATER THAN 11PM?
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Yes, on a standard hire the bar closes 11.30pm, music stops at Midnight, all guests, gifts and barn décor to be gone by 12.30am. An extra hour can be requested at time of booking for an additional fee.
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ARE PINATAS ALLOWED?
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No, sorry the use of Piñatas is not allowed inside or outside of the venue.
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IS CONFETTI ALLOWED?
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No, sorry the use of confetti is not permitted within or outside the venue. This also includes rice, petals, bubbles, glitter and the use of biodegradable confetti.
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AS A GREEN VENUE WHAT ITEMS ARE NOT ALLOWED?
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We do not permit table confetti, rice, glitter, disposable cameras, metallic helium balloons (only latex), table party bombs, plastic bottles of bubbles, fireworks, sky lanterns or sparklers.
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ARE THERE ANY RESTRICTIONS ON DECORATIONS?
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We ask people to be respectful of our venue, and particularly the oak beams, and Cotswold Stone walls. No nails, sellotape, glue, staple guns are to be used anywhere at Winkworth Farm. No signage or Balloons are to be placed on the approaching roads by order of the highways department.
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CAN WE HAVE CANDLES, IF SO WHAT ARE THE RESTRICTIONS?
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Yes you may have candles on the tables, or in the four main window recesses.
We do ask that all candles are provided in heatproof containers to protect all surfaces.
No candles are allowed for Civil Ceremonies by request of the registrar.
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CAN WE SMOKE INSIDE THE VENUE?
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No, however there are areas outside to smoke & pots provided for disposal of stubs.
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CAN WE HAVE OUTDOOR FURNITURE OR GAMES ON THE FARMHOUSE LAWN?
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Some outdoor furniture is provided - further furniture and outdoor games can be hired if required.
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CAN WE HAVE AN OUTDOOR EVENT/BARBECUE AT WINKWORTH FARM?
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CAN WE HAVE A MARQUEE?
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Yes, a small marquee is permitted on the lawns for Champagne or Pimms reception, larger marquees upon request.
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IS LIVE MUSIC ALLOWED OUTSIDE?
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Yes, non-amplified music is fine, for ceremonies or drinks receptions. For Harpist, Classical Guitarist, Quartets contact Dave Jordan 0800 032 9844
www.gigizmanagement.com. A list of regular performers is available from our office on request.
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CAN THE GUESTS GET ACCESS TO THE GARDENS BEFORE THE CEREMONY?
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CAN WE HAVE FIREWORKS OR SKY LANTERNS?
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No, due to the fallout of debris from fireworks and out of consideration to the environment, neighbours and wildlife fireworks are not permitted. No Sky lanterns, even the biodegradable with bamboo fittings are not permitted.
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DO YOU HAVE EXTRA ROOM FOR CHILDREN, NURSING MOTHERS OR THE ELDERLY TO USE AS A QUIET SPACE?
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Yes, the Woodbridge Room (inside the barn), is available throughout the hire or following any civil ceremony, as it needs to used by the registrar.
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CAN WE ARRANGE TO LEAVE ITEMS IN THE VENUE OVERNIGHT?
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Everything must be removed and collected immediately after the event. You can book in advance our contract cleaners to pack up your decorations and displays for collection by 10am* the following morning. The cost is £60. Payment is made directly to the cleaners.
*If you have hired items from the florists, we can keep these for collection at a pre arranged time. Once they have been packed safely away Please ask for further details.
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CAN OUR PHOTOGRAPHERS VIEW THE VENUE IN ADVANCE OF OUR WEDDING?
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Yes, photographers are welcome to view during any open day, alternatively Monday - Friday within office hours by appointment only.
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CHECK LIST OF REQUIREMENTS FROM THE BRIDE AND GROOM (FROM T&CS)
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- Final payment is due 2 months prior to the wedding to include any ceremony charge, accommodation booked, and £500 deposit for damage waiver.
- On site room allocation with guest names to be provided.
- All B&B guests to be informed in advance that access to the bedrooms is available from 6pm on the day of the event.
- Copy of PAT and public liability insurance details - from band or disco.
- Permission for Animals to attend in writing.
- If there are 10 or more children under 11 years of age at the time of the event – professional childcare supervision must be in place with adequate insurance.
- Agents/Suppliers list - 4 weeks before event.
- Conduct - 7 days before the wedding names of two people appointed to remain at end of event to ensure all guests leave the venue.
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IS THERE CAR PARKING AVAILABLE ONSITE?
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Yes, free car parking is available for 80 cars with an over flow car park at rear. We also have disabled car parking and coach parking facilities. Vehicles left at owners own risk. Collection time is between 7.30am - 11am the following morning. Please ensure cars are removed by 11am the following day as the security gates may be closed if guests arrive outside of these times.
NO cars should be left at Winkworth overnight for any guests staying in The Tipi Site at Weavers Brook. The campsite now have their own easily accessible driveway and car park.
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TRANSPORT
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Winkworth Farm is not responsible for any transport arrangements, we only provide a list of local companies to help guests. If you are booking a Taxi the Barn normally closes at Midnight, if in doubt please contact our office 01666 823499 and we can check the booking details & timings.
Please do make arrangements for your transport home in advance. There is no inside waiting area out of hours at the barn.
- Private Hire
Andycab www.andycab.co.uk Tel: 01666 826 525
- Taxi List
Abbey Taxis. 24/7 Tel: 01666 800 801 / 826 072 / 823 366
Webbs Taxis. 24/7 Tel: 01249 660 022
Peter Woods 24/7 Tel: 01666 824 838
The Pink Cab.24/7 Tel: 07960 036 003
Bradies. 24/7 Tel: 01249 890 794
A 2 B Taxis Telephone 01666 861 399 or 07595 323158
Sammy’s Taxi Malmesbury 24/7 Telephone 0800 292 2080
- Coaches
Andrew James www.andybus.co.uk 26-55 seater coaches.
Vintage cream open top double decker bus Tel: 01666 825 655
Kinchs of Minety www.kinchcoaches.co.uk 21-100 seater coaches.
Vintage blue and yellow open top double decker bus Tel: 01666 860 339
Alexcars of Cirencester www.alexcars.co.uk includes a vintage 1950 Bedford Coach
Barnes Coaches www.barnestravel.co.uk
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TRAINS?
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The nearest mainline Station from London Paddington is Kemble, Gloucestershire. 8 miles.
Other mainline stations from London Paddington are Swindon 15 miles or Chippenham 12 miles.
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